Avoiding Penalties for Late KYU Filings

Oct. 18, 2025, 7:44 a.m.
Avoiding Penalties for Late KYU Filings (Kentucky Truckers Guide) If you operate a commercial truck over 59,999 pounds through Kentucky, you’re required to have a Kentucky Weight Distance (KYU) Number and file quarterly reports. Missing a filing or payment deadline can lead to costly penalties, suspension of your KYU account, and even blocked permit renewals. This guide explains how to stay compliant and avoid penalties for late KYU filings.
Avoiding Penalties for Late KYU Filings

1. What Is the KYU Number?

The Kentucky Weight Distance (KYU) tax applies to carriers operating trucks with a combined licensed weight of 60,000 pounds or more on Kentucky highways.

  • Each qualifying carrier must have a KYU license number issued by the Kentucky Division of Motor Carriers.

  • Carriers must report miles traveled in Kentucky and pay tax each quarter.

You can register and manage your account online at:
 www.kentuckytruckingonline.com

2. KYU Filing Deadlines

KYU reports and payments are due quarterly on these dates:

Quarter Filing Period Due Date
Q1 Jan 1 – Mar 31 April 30
Q2 Apr 1 – Jun 30 July 31
Q3 Jul 1 – Sep 30 October 31
Q4 Oct 1 – Dec 31 January 31

⏰ Tip: Even if you didn’t travel in Kentucky, you must still file a zero-mile return each quarter.

3. What Happens If You File Late?

Failing to file or pay your KYU tax on time can lead to:

  • Late Filing Penalty: $350 per report or 10% of the tax due (whichever is greater).

  • Interest: Accrues daily on unpaid taxes until the balance is paid.

  • KYU Account Suspension: If you miss a filing or payment, your KYU number will be suspended automatically.

  • IRP or IFTA Delays: You can’t renew your IRP (apportioned plates) or IFTA license while KYU is suspended.

  • Enforcement at Weigh Stations: Kentucky officers can cite or detain trucks operating under a suspended KYU number.

✅ 4. How to Avoid KYU Penalties

1. Mark Your Calendar

Set reminders for all four quarterly deadlines (April 30, July 31, October 31, January 31).

2. File Even If You Have No Kentucky Miles

If you skip filing a zero-mile return, your KYU will still be flagged as “non-compliant.”

3. File Online

Submit filings through the Kentucky Motor Carrier Portal:
 www.kentuckytruckingonline.com

4. Keep Accurate Mileage Records

Use ELD data, trip sheets, or GPS mileage to track Kentucky miles separately.

5. Pay on Time

Ensure your payment clears by the deadline; delays in payment posting still count as late.

6. Check Your KYU Status Regularly

Log in to verify your account shows “Active.” A “Suspended” status means past filings or payments are missing.

5. How to Fix a Late KYU Filing

If you’ve missed a quarter:

  1. Log in to the Motor Carrier Portal.

  2. File all missing quarterly returns.

  3. Pay tax, penalties, and interest due.

  4. Contact the KYU office to reinstate your account if it’s suspended.

Phone: (502) 842-1467
 

Once your account is up to date, suspension is lifted and you can continue operations normally.

6. Quick Compliance Checklist

✅ Mark quarterly filing deadlines
✅ File zero-mile returns when needed
✅ Maintain mileage logs for all trips
✅ File and pay online before due dates
✅ Review KYU account status each quarter

Bottom Line

Late KYU filings can cause more than fines — they can stop your trucks from running legally in Kentucky. Staying organized with a filing calendar, accurate mileage records, and timely submissions keeps your KYU active and your business rolling without interruption.