Commercial Vehicle Registration and Titling in Kentucky

Oct. 24, 2025, 5:52 a.m.
Registering and titling commercial vehicles in Kentucky is required for all carriers operating within or through the state. The process is overseen by the Kentucky Transportation Cabinet (KYTC), Division of Motor Carriers, which ensures vehicles meet safety, tax, and regulatory standards before they hit the road.
Commercial Vehicle Registration and Titling in Kentucky

1. Who Must Register

Any vehicle used for business or transporting goods for compensation must be properly registered and titled. This includes:

  • Trucks, tractors, and trailers used for hauling cargo

  • Fleet vehicles engaged in interstate commerce

  • Vehicles with a Gross Vehicle Weight Rating (GVWR) over 26,000 lbs

  • Vehicles traveling interstate under the International Registration Plan (IRP)

Operators running only within Kentucky are subject to intrastate registration through the County Clerk’s Office.

2. Required Documentation

To register and title a commercial vehicle in Kentucky, carriers must provide:

  • Proof of ownership (manufacturer’s certificate of origin or previous title)

  • Proof of Kentucky insurance coverage

  • USDOT or KYU number (if applicable)

  • Completed TC 96-182 title/registration application form

  • Weight certificate or proof of declared weight

  • Lease agreement, if the vehicle is not owned by the operator

VIN inspections are required for vehicles coming from out of state.

3. Registration Options

  • IRP Apportioned Plates: For fleets operating in multiple states. Fees are based on total mileage in each jurisdiction.

  • Intrastate Commercial Plates: For vehicles operating solely within Kentucky.

  • Temporary Permits: Available for one-time trips or pending IRP registration.

All commercial carriers must also maintain a valid KYU license number for vehicles with a GVWR over 59,999 lbs operating in interstate commerce.

4. Titling Process

Titles are issued by the Kentucky County Clerk’s Office once ownership and identity documents are verified. Electronic lien titles (ELT) are standard for financed vehicles.

If purchased from out-of-state, the title must be transferred to Kentucky before registration.

5. Renewals and Compliance

Kentucky commercial vehicle registrations must be renewed annually. Carriers should ensure:

  • Mileage and fuel use records are accurately maintained for IRP and IFTA reporting.

  • Weight-distance and highway use taxes are paid on time.

  • Vehicles pass all required safety inspections.

Failure to comply can result in registration suspension, fines, or vehicle impoundment.

6. Where to Register

  • Intrastate vehicles: At your local County Clerk’s Office.

  • Interstate (IRP) fleets: Through the Division of Motor Carriers IRP Section in Frankfort.

  • Online services are also available through the Kentucky Motor Carrier Portal for renewals and document submissions.

Summary

Proper titling and registration ensure compliance with Kentucky’s commercial vehicle laws, enabling carriers to operate legally, avoid penalties, and maintain smooth fleet operations across state lines.