Step1: Determine the Correct Permit Type
Before applying, identify which permit applies to your situation. KYTC handles permits such as:
-
Oversize/Over-weight (OS/OW) load permits
-
Trip permits for out-of-state / temporary operations
-
Trucking credentials like KYU (Kentucky Highway Use tax) and others.
For example, the state’s Motor Carriers division says: “Learn what permits you will need for operating a commercial vehicle in Kentucky.”
Also third-party guides point out that Kentucky offers an online platform for permit applications, fee payment and approvals.
Step 2: Gather Required Information & Documents
Prepare the details you’ll need:
-
Vehicle info: VIN(s), year, make, model, combined licensed weight.
-
Load details: weight, dimensions, origin/destination, route, whether load is non-divisible, etc.
-
Carrier credentials: USDOT number, KYTC number (if applicable), business entity data, etc.
-
Proof of insurance or other registration credentials where required.
-
Payment method for permit fees.
Step 3: Access the KYTC Online Portal / Application Forms
-
Go www.kentuckytruckingonline.com homepage: you’ll find contact info and links to instructions for OS/OW permits.
-
For other credentials (KYU, KIT, etc) use the same www.kentuckytruckingonline.com
-
If you require a specific form (for example for oversized load permit) go to the “Permit Application & Forms” page on KYTC:
Step 4: Complete the Online Application
-
On the portal or form, enter all required fields carefully (check spelling, correct numbers).
-
Upload required attachments (proof of insurance, route diagrams, etc) where applicable.
-
Choose the correct permit type (trip permit, annual, oversize, etc).
-
Select origin/destination, planned route (state highways, counties) and any escort or special equipment requirements.
Step 5: Pay Fees & Submit
-
Review fee schedule for the permit type. Some third-party sources indicate varying costs depending on width/weight of load.
-
Submit payment online as prompted.
-
Submit your application for review.
Step 6: Permit Review & Issuance
-
After submission, the KYTC (or its Motor Carriers/Permits unit) will review route, load, equipment, safety criteria.
-
Once approved, you’ll receive the permit electronically or instructions to print/affix it.
-
Ensure you carry the permit with the load/truck during transport.
Step 7: On-the-Move Compliance
-
Follow any travel time restrictions, pilot/escort car requirements, and route limitations specified in the permit.
-
Keep copies of the permit in the vehicle.
-
Monitor for updates/changes (road bans, weather, seasonal restrictions).
Additional Tips
-
Apply well in advance of your move, especially for oversized or unusual loads.
-
Double-check routes for bridges, county roads, local restrictions.
-
If you’re crossing state lines, check neighboring states’ permit requirements too.
-
Ensure your business credentials (USDOT, carrier authority, insurance) are up to date before you apply.