1. Who Must File KYU Registration and Mileage Reports
You must register for KYU and submit mileage reports if your business operates:
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Commercial vehicles with a declared gross vehicle weight (GVW) of 60,000 lbs or more, or
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Passenger vehicles carrying 9–15 passengers for compensation, or 16+ passengers,
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Vehicles traveling in interstate commerce or using Kentucky highways for intrastate trips.
Note: Out-of-state carriers with Kentucky miles must also register and report their mileage.
2. KYU Registration and Reporting Deadlines
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KYU Registration: Annual registration is required before operating in Kentucky.
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Mileage Reports: Must be filed annually with the Kentucky Transportation Cabinet.
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Deadlines typically align with the KYU registration period, but carriers should confirm each year.
Failing to submit timely reports may lead to penalties and fines.
3. How Mileage Is Calculated
When filing KYU reports, carriers must report:
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Total miles traveled in Kentucky – includes all intrastate travel.
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Total miles traveled in other states – used to verify reporting accuracy.
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Declared gross vehicle weight (GVW) – determines the KYU fee per mile.
Fees are calculated based on vehicle weight and miles traveled in Kentucky.
4. Electronic vs. Paper Reporting
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KYU mileage reports can be filed electronically at https://www.kentuckytruckingonline.com/
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Larger fleets or frequent carriers are encouraged to use the online portal at https://www.kentuckytruckingonline.com/ for faster processing and accuracy.
5. Recordkeeping Requirements
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Keep all mileage logs, fuel receipts, and trip records for at least 3 years.
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Records must support the miles reported in KYU filings.
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These records may be audited by the Kentucky Transportation Cabinet.
6. Penalties for Non-Compliance
Failure to file KYU registration or mileage reports can result in:
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Civil penalties and fines
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Suspension of Kentucky operating authority
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Back fees for unreported mileage
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Enforcement action during inspections or audits
Key Takeaways
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KYU registration is mandatory for heavy vehicles and commercial passenger carriers in Kentucky.
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Mileage reports are used to calculate fees based on weight and distance traveled in Kentucky.
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Timely and accurate reporting helps avoid penalties and compliance issues.
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Proper recordkeeping is essential in case of audits.