New Entrant Carriers: How to Stay Compliant in Kentucky

Dec. 4, 2025, 5:42 p.m.
Starting a trucking company in Kentucky comes with more requirements than just obtaining a DOT number. New entrant carriers must follow a series of state-specific rules—along with federal FMCSA regulations—to avoid fines, shutdown orders, or delays at weigh stations. This guide explains what new carriers need to know to stay fully compliant when operating in Kentucky.
Register for a KYU Number

1. Register for a KYU Number (Kentucky Highway Use Tax)

Unlike many states, Kentucky requires certain carriers to register for a KYU number if they operate vehicles with a GVW of 59,999 lbs or more.

You must:

  • Apply online through the https://www.kentuckytruckingonline.com/

  • File quarterly KYU mileage reports

  • Pay applicable highway use taxes

  • Maintain active status (or temporarily suspend if not operating)

Common mistake: New carriers forget to file “zero-mile” KYU reports, which still must be submitted even if no miles were driven.

2. Understand When You Need Trip or Fuel Permits

New entrant carriers operating without IRP plates or IFTA credentials must purchase:

  • Kentucky 24-hour or 72-hour trip permits (for registration)

  • Kentucky temporary fuel permits (for fuel tax compliance)

These are required for all interstate carriers passing through Kentucky while new accounts are pending.

3. Follow Kentucky Weight & Dimension Regulations

New carriers are often stopped for:

  • Overweight loads without permits

  • Improperly secured freight

  • Incorrect axle spacing

  • Exceeding width limits (especially on rural Kentucky routes)

If hauling oversize/overweight loads, you may need:

  • Single-trip OS/OW permits

  • Annual oversize blanket permits

  • Pilot cars or escorts depending on dimensions

Kentucky is strict on enforcement—especially along I-75, I-64, and coal-hauling routes.

4. Prepare for FMCSA New Entrant Safety Audit

Within the first 12 months, Kentucky-based carriers must pass a New Entrant Safety Audit.

Inspectors will review:

  • Driver qualification files

  • Drug & alcohol testing program

  • Hours of Service (HOS) logs

  • Maintenance records

  • Accident register

  • Insurance and MCS-150 compliance

To avoid failure, carriers should document everything from day one.

5. Maintain Insurance Requirements

Kentucky enforces federal insurance minimums:

  • $750,000 – $1,000,000 liability for general freight

  • $5M for hazmat

  • Cargo insurance depending on load type

Insurance filings such as Form E may also be required for intrastate carriers.

6. Know Kentucky Weigh Station Rules

New entrant carriers are frequently stopped at weigh stations for:

  • KYU compliance

  • IFTA stickers

  • IRP cab card issues

  • Logbook/HOS checks

  • Safety violations

Kentucky weigh stations are known for strict inspections—especially for new companies.

7. Keep Your Credentials Updated in the  https://www.kentuckytruckingonline.com/

In this portal you can maintain your:

  • KYU account

  • Permit purchases

New carriers must ensure:

  • All reports are filed on time

  • Account info stays accurate

  • Renewals are handled before deadlines

Missing a due date can lead to immediate out-of-service orders.

8. Avoid Common New Entrant Mistakes

Many new carriers in Kentucky fail compliance due to:

  • Not registering for KYU

  • Forgetting quarterly mileage filings

  • Missing proof of insurance

  • Incorrect fuel tax filings

  • Running oversize without permits

  • Letting MCS-150 updates lapse

Building a checklist can prevent costly penalties.

9. When in Doubt, Use Temporary Permits in https://www.kentuckytruckingonline.com/

Until your IFTA, IRP, or KYU credentials are established:

  • Purchase temporary permits

  • Retain receipts in the truck

  • Verify routing and weight limits before entering Kentucky

This keeps you legal while your long-term accounts are approved.

Conclusion

For new entrant trucking companies, staying compliant in Kentucky means understanding both federal rules and Kentucky-specific requirements—especially KYU registration, trip and fuel permits, and strict weigh station enforcement. With proper paperwork, accurate mileage reporting, and strong safety practices, new carriers can avoid fines and smoothly complete their first year of operation.